5 mistakes that may get your Resume trashed

In the current situation, it is very necessary for people to know the mistakes than can cost them an interview call. In an article published on Rediff, Kshpira Singh highlighted the five most common errors. These are outlined below:

A cluttered CV

CVs where people simply put all possible information and expect recruiters to scroll through them to find out relevant details. The only destiny these CVs have is getting the 'delete' key pressed and landing up in the trash bins.

HR people get hundreds of applications for a single position. They don't have the time to sift through your CV and see if each candidate suits their purpose. So, it is your job to make your CV as user-friendly, so that they can find the information they are looking for in a single glance. More after the break...

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Interview Related Suggestions

Vague objective statement
Instead of a vague objective statement, develop a tagline about what you do or your particular area of expertise.

Too job-oriented
Your resume should not merely be a list of the duties and responsibilities you had at each company you worked for. Provide examples about how you achieved results and success. This may be a good area to outline your strengths.

Using personal pronouns and articles
A resume is a form of business communication, so it should be concise and written in a telegraphic style. There should be no mentions of "I" or "me" and a minimal use of articles.

Listing unnecessary information
You should only include your interests and hobbies if they’re related to the job. For example, if you’re applying to become a nurse manager, you can include that you’ve volunteered at hospitals throughout college. More after the break...

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8 Technology etiquette tips for job-seekers

If there's any small solace when starting a job search in this recession, it's the proliferation of digital technology to help you re-enter the working world. Web sites like Indeed.com and LinkedIn.com have multiplied the number of job openings you can track and the professional contacts you can make. E-mail and smart phones make it easier to pitch yourself and set up appointments.
But think twice before picking up that BlackBerry and thumb-typing a message to the hiring manager whose e-mail address you so slyly uncovered online. In the end, landing the right job hinges on old-world skills.
"The electronic piece usually just gets your foot in the door," said Dave Willmer, executive director of Robert Half Technology, a tech industry recruiting division of Menlo Park, Calif.-based staffing consultant Robert Half International. "But you still have to present yourself well face-to-face in an interview, and you have to have good references," he said. "I think some job candidates lose sight of that because of all the technology options and capabilities that get your name out there."
Here are eight technology etiquette tips to help job seekers.

1 .Avoid email blasts

Resist the temptation to respond to each online job listing in your field, and focus on those that fit the best. Only about 6 percent of jobs are filled by candidates recruited through advertisements, said Wendleton, whose firm also conducts career research. If you can use personal contacts to learn about an opening that's not widely publicized, your chances of landing the job increase because you've got fewer rivals. Instead of blast e-mailing, use the Web to research potential employers and put yourself in position to recite key facts about that company should you land an interview. "Too many people are sitting there all day hitting that send button on their computer, answering ads, answering ads," Wendleton said.

02.Embrace snail mail

In your first contact with a prospective employer, you're unlikely to stand out if you join the legions of job seekers sending 'hire me' pitches via e-mail with resumes attached. E-mails also are too easy for a hiring manager to delete. With snail mail, you control the appearance of your carefully crafted cover letter and resume.With e-mail, the user's machine can control settings for fonts and spacing. And managers can be wary of opening attached resumes for fear of unleashing a computer virus.

03.Avoid follow-up foibles

If you land an interview, pay close attention if the hiring manager specifies how to make any follow-up contacts. Email can be a good option because of its speed; if you send a follow-up note via snail mail, it may arrive too late in the hiring process to make a difference.
If the hiring manager is OK with email, send a message that addresses any unanswered questions from the interview and state that you're also mailing a hardcopy. In the snail mail message, do refer that you have also sent an email.
Whatever you do, don't follow up on an interview with an email sent via a handheld gadget - there's too great a chance you'll thumb-type a typo-ridden message. Only use handhelds to send brief, timely emails confirming an appointment or advising you're running late for a meeting. Don't type without regard to grammar and capitalization, and resist including smiley faces or other emoticons in electronic messages. "There is no circumstance where that is appropriate," Wendleton said.

04.Observe boundaries

Even if you managed to track down a hiring manager's cell phone number, don't call it unless given permission. "Cell phones are considered private," Wendleton said.
Willmer and Kate Wendleton, president of The Five O'Clock Club, a New York-based career counseling company, advise that job seekers - especially the young and tech-savvy - frequently misuse electronic gadgets and the Web and run roughshod over professional etiquette.

05.Stick to landlines

For any phone contact with a prospective employer, try to use a land line. With cell phones, there's too great a risk that you'll get a spotty connection, lose it altogether, or end up with excessive background noise if you're in a public place.
If you lack a land line, call from a quiet place like a hotel lobby. Have a pen and pad ready so you can jot down information.

06.Network the smart way

If you identify a hiring manager or other professional you'd like to connect with on an online networking site, don't merely send an electronic invitation without explaining why you want to get in touch. An out-of-the-blue request will likely be ignored.
"Write something like, "I was intrigued by your LinkedIn posting. I see you have 10 years of international experience. I too have 10 years of international experience,'" Wendleton said.

07.Manage your digital footprint

Hiring managers can be expected to go beyond your resume and references, and perform a background check online. So be judicious about what you post on social networking sites such as Facebook, and limit access to friends and family if it's something you wouldn't want an employer to see.
Likewise, think before posting political opinions or personal information in blogs or other online forums. Consider posting under a pseudonym rather than your name. "As a job candidate, I would encourage people to be conservative," said Willmer. "Assume that anybody has access to anything."

08.Get personal
If you resort to e-mail pitches, make them personal. If you're introducing yourself to a hiring manager you've identified via a professional colleague, type that colleague's name in the e-mail's subject line and succinctly explain the link (example "John Doe referred me") so the manager is less likely to hit delete.
Courtesy: AP

Via : Link

10 Tips to Improve Your Speaking Voice

One of the most important components of public speaking is the sound of your voice. It influences the impact of your message, and might even make or break the success of your speech. Fortunately, for many people, good voice quality can be learned.

Instructions :Breathe from your diaphragm - Practice long and controlled exhales. When you speak, use breath to punctuate your point. For example, take a breath at the end of each phrase whether you need to or not. Use that opportunity to pause and let the listeners absorb what you say.

• Use pitch - Lower pitches generally are more soothing to hear. However, modulating your pitch for emphasis will keep your listeners engaged. Develop your pitch by practicing humming.

• Moderate your volume - Find out if you speak too loudly or too softly. When you begin speaking, ask your audience how your volume is (each situation is different). Try to stay at the appropriate volume throughout your speech.

• Moderate your pace - This one is also closely related to breath. If you speak too quickly, people can’t keep up. If you speak too slowly, people will lose interest. Record your speech to determine if you need to change your pace. Get feedback from others.

• Articulate - Try exaggerating your lip movement to reduce mumbling. Practice articulating tongue twisters and extending and exaggerating vowel sounds. Become an expert at articulating tongue twisters as quickly and crisply as possible. Focus on the ones you find difficult.

• Practice your speech in advance and determine where you want to pause for a breath. For more emphasis, pause for more than one breath. Mark your breathing points in your notes.

• Loosen up before you begin. Look side to side. Roll your head in half-circles and roll your shoulders back. Shift your rib cage from side to side. Yawn. Stretch. Touch your toes while completely relaxing your upper body, then slowly stand up, one vertebra at a time, raising your head last. Repeat as needed.

• Posture - Stand up straight and tall to allow full lung capacity and airflow.

• Record your voice repeatedly using different ways of speaking. Determine which one is most pleasing.

• Practice breath control - Take a deep breath, and while you exhale, count to 10 (or recite the months or days of the week). Try gradually increasing your volume as you count, using your abdominal muscles—not your throat—for volume. Don’t let your larynx tense up.

7 Ways to Make a Good Impression

Impressions are important: They leave an initial taste in people's mouths that can remain prevalent for the entire relationship. If you are paranoid about what kind of impression you make, run through these seven list items and see if you are consistent with them; if you are, then you will probably expose the best of yourself. If not, then work to meet these standards.

1. Dress: The absolute first impression you will make on someone will be through your clothing, because that is what is seen from a distance, and cannot change throughout your meeting. Make sure to dress according to the situation-don't over or under dress-and maintain within the limits of good taste. If you aren't sure if what you're wearing looks good, ask people for an honest opinion. One last thought: always, and I mean always, pull up your pants.

2. Hygiene: Take a shower! Shave! Brush your teeth! You must be fully bathed and groomed before you meet with someone for the first time, because scruffy looking people generally don't seem as neat and mature. Pay attention to the little elements like breath: keep a pack of mint gum with you wherever you go, and periodically check to make sure you aren't killing bugs every time you breathe out. If you sweat heavily, keep a small stick of deodorant/anti-perspirant close, and if you notice you're stinking you can freshen up. People notice the minutiae!

3. Manners: At the table and with other people be civilized, polite and respectful: keep your elbows off of the table, open doors for people and address everyone-initially, at least-by their formal title. This will make an especially good impression on senior citizens, because you will prove that you aren't one of those "new fangled punks."

4. Speech: Have clean, clear diction and speak sans "like" or "you know." It is important to be articulate because that inspires a feeling of intelligence and education in the person you are meeting with. Always leave out profanity, and whatever you do, make sure to speak loud enough for all to hear, because conversationalists are easily agitated if you force them say "excuse me?" more than a few times.

5. Discretion: Choose what to share about yourself: forget to tell everyone about that time you went camping and ruptured your appendix, then fell face first into a pile of bug infested leaves-it is rude and will alienate you from the group. Try to withhold from conversations on personal subjects like religion or more disgusting topics like personal medical care. Before you speak, think about the possible impact of what you might say, then imagine its implications in the long run.

6. Humor: Humor can be your most powerful tool or your doom, because everyone has a slightly different sense of humor. What might be hilarious to you might seem disgusting to another, or vice versa. Try to withhold from any jokes that aren't family or dinner table friendly; you can tell those later.

7. Start and End with a Bang: I am a classical musician, and in my orchestra, among other messages, the conductor tells us that the "audience remembers mostly the first and last notes of a symphony." This is the same in a personal encounter: whoever you are meeting with will remember how you greet them, and then in what manner you left them. If you feel you have trouble with this, practice a few different phrases in the mirror, and introduce elements like: "pleased to meet you," or "honored to make your acquaintance." Ignore the antiquity of these phrases; it often makes them more memorable.

Making a good impression will set any relationship off on a good foot. If you are in a situation where you need to be judged at face value-such as a job interview or date-then make sure to go through this list and make sure you are within bounds of reason and good taste on all of your decisions.

Communications at work

Face-to-Face communications at work..

Today, most of your clients, colleagues and stakeholders are just a phone call or email away -- technology has made communication that simple. However, while tools like telephones and computers score high on convenience and speed, they lack the warmth and emotion that face-to-face communication provides.

Appreciating colleagues

In the words of Helen Keller, 'We are all walking with a signboard on our forehead which reads -- 'Appreciate me'.' It seems we have replaced the pat on the back with 'Thank you' and 'Good job' emails. But there is nothing that motivates someone more than seeing their boss walk up to them and appreciate them in front of everyone.

Go to your colleague's cubicle and congratulate them on the great report they sent or the presentation they made recently. I remember one of my ex-bosses who used to call us team members to his cabin just to say 'thanks' and pat our backs. The team immediately took a liking to him as most people expect a warning or feedback when the boss invites them to their cabin.

"It's difficult to build rapport over an email; I would feel much better if my boss appreciates me in person," says Ashok Krishnan, a CA with Nestle.

Criticising or providing feedback

When you provide feedback over an email or a phone call, the receiver may have a completely different perception about its relevance. This effect is amplified when you are not communicating face-to-face. The reader or listener may think you are cold and indifferent and that's why you avoided meeting them in person to discuss the issue. A face-to-face meeting gives you the opportunity to put your point across, while being sensitive and diplomatic at the same time.

"I have noticed that colleagues often use emails to avoid confronting the real issue. If someone fails to meet their target, I would prefer they tell me in person than offer an explanation over email," says Vidhanshu Bansal, a director with Pixel Webtech.

Assigning new responsibility
There is a great risk of the message getting diluted when a responsibility gets delegated through email or a phone call. Don't be surprised if your team does not show a sense of ownership or complete tasks on time if you are not communicating face-to-face. Nonverbal communication, such as tone of voice, facial gestures and eye contact help individuals understand the importance of a task and the need to complete it on time.

"We rely on conference calls, video conferencing and online meetings but, from my experience, there's nothing more impactful than meeting the team in person," says Delhi-based Ashu Gosh, a manager with Aviar IT Consulting.

Damage control with clients

If you haven't provided the product or service the client expected, you are putting your relationship with the client at stake. An apology mail would not suffice in a sensitive issue like this. Go to the client's office, if possible, without them having to call you for an explanation, and reassure them that the confidence they demonstrated when they gave you business was not misplaced. Your client would be pleasantly surprised that you took the time to come and meet them, especially when things went wrong.

"I used to interact on almost a daily basis with a client over emails without ever figuring out whether the person was male or female. When a report I was supposed to send got delayed, I made a rude comment about a female colleague which offended the client who happened to be a lady herself," says Deepak M.L, a manager with Convergys.

Resolving conflicts

Workplace conflicts are common in most organisations. The lack of interpersonal communication only worsens the situation. It's important to remember that 55 per cent of meaning in an interaction comes from facial and body language and 38 per cent comes from vocal inflection. Only seven per cent of an interaction's meaning is derived from the words themselves. So, trying to resolve a conflict over email or a phone call is often a bad idea.

"A colleague complained about another colleague and copied the senior management on the mail. I was surprised to see that mail translating into a flood of mails providing and seeking explanation. The person who sent the original mail was just one floor above the person who was at the receiving end. I had to sit down with both of them in person to resolve the conflict," says Kailasam R, a manager with Lufthansa Airlines.

Your communication style says a lot about you as a professional. In the words of Ralph Waldo Emerson, 'You are always under examination by people around you, awarding or denying you very high prizes when you least think of it.' So leave the comfort of your cubicle and build trustworthy relationships by communicating face to face.

Dress For Interview

While the college campus may be the perfect forum in which to exhibit your flair for the latest in fashion style, the interview is not the place to do so. With very few unusual exceptions, sandals and sweatshirts are out. Oxfords and business suits are still in. A necktie is still a fact of life in interviewing. Even though many companies have relaxed the internal company dress code, interviews still follow the conservative standard. Don't buck the trend.

Unfortunately, most college grads are woefully underprepared with proper interview dress. They feel they can "get by" with what is already in their wardrobe. Usually not. Dress for the world outside college is quite different from the campus scene. Remember that stylish is not conservative. You should be doing the talking, not your clothes.

This is not to say that you need to go out and buy a whole new wardrobe. Go for quality over quantity. One or two well-chosen business suits will serve you all the way to the first day on the job and beyond. Then, when you are making some money (and have a chance to see what the standard "uniform" is for the company), you can begin to round out your wardrobe. For now, no one will fault you for wearing the same sharp outfit each time you interview. If you desire some variety within a limited budget, you might consider varying your shirt/blouse/tie/accessories as a simple way to change your look without breaking your wallet.

For those of you who need a quick review of the basics, follow these guidelines for successful interview dress:

Men and Women

• Conservative two-piece business suit (solid dark blue or grey is best)


• Conservative long-sleeved shirt/blouse (white is best, pastel is next best)


• Clean, polished conservative shoes


• Well-groomed hairstyle


• Clean, trimmed fingernails


• Minimal cologne or perfume


• Empty pockets--no bulges or tinkling coins


• No gum, candy or cigarettes


• Light briefcase or portfolio case


• No visible body piercing (nose rings, eyebrow rings, etc.)
  

Men

• Necktie should be silk with a conservative pattern


• Dark shoes (black lace-ups are best)


• Dark socks (black is best)


• Get a haircut; short hair always fares best in interviews


• No beards (unless you are interviewing for a job as a lumberjack!)


• Mustaches are a possible negative, but if you must, make sure it is neat and trimmed


• No rings other than wedding ring or college ring


• No earrings (if you normally wear one, take it out)
  

Women

• Always wear a suit with a jacket; no dresses


• Shoes with conservative heels


• Conservative hosiery at or near skin color (and no runs!)


• No purses, small or large; carry a briefcase instead


• If you wear nail polish (not required), use clear or a conservative color


• Minimal use of makeup (it should not be too noticeable)


• No more than one ring on each hand


• One set of earrings only
  

If you are still not sure how to dress for the interview, call them and ask! That's right--call the employer. But this is one time when you do not want to call the Hiring Manager--instead, ask to be put through to Human Resources and say:

"I have an interview with _____ in the _____ department for a position as an _____. Could you please tell me what would be appropriate dress for this interview?"

Sure, you run the risk of someone in HR thinking you are a social imbecile, but that's a lot better than having the Hiring Manager distracted by inappropriate interview dress.

While many work environments have shifted to business casual as the work standard, business suits are still the interview standard. When in doubt, it is almost always better to err on the side of conservatism.

One final note on interview dress: while it goes without saying that your interview clothes should be neat and clean, very few interviewees give the same time and attention to their shoes. Shoes? Yes, shoes. I am aware of at least one Corporate Recruiter who forms first impressions based solely (pardon the pun) on shoes. This person does not have a shoe fetish--he subjectively judges that those who pay attention to details like their shoes are also likely to be diligent in their work life. And it is not just that person's opinion. Many have said that you can judge a person by their shoes. You will find that many ex-military officers (many of whom have found their way into management positions in corporate America) are especially aware of a person's shoes. It is not enough to be clean, pressed, and ironed. Make sure your shoes are conservative, clean, and polished.

Online CV

Ways of Putting your CV online...

In a technology-enabled world, even your resume has to be tailored to find a good job. Most companies prefer receiving job applications via e-mail, as it is convenient, simple and also environment-friendly.

While traditional techniques like sending a properly formatted, professionally written and eye-catching resume printed out from a computer remains relevant, a Web-based format will enhance your possibilities of finding a good job. This format refers to your approach to resume-preparation based on how you want it to be delivered to the recipient. We highlight a few formats you must consider:

Text-based CV (also known as ASCII)

A simple version that can be pasted directly into the body of an e-mail. ASCII (American Standard Code for Information Interchange) is a code for representing English characters as numbers, with each letter assigned a number from 0 to 127. The format is simplistic and the focus has to be on content. Most computers use ASCII codes to represent text, which makes it possible to transfer data from one computer to another.

As this is a text-based resume, try not to make it flashy. The resume should be readable and any computer system can read a file in this format. The downside is its universal acceptance limits your ability to use graphics and special fonts like italics, etc.

Tip: This format is best suited for non-creative jobs like manufacturing, operations, engineering, technical support, etc.

Scan-able CV
This kind of a resume can be run through a scanner that has character recognition capabilities. The employer can store your resume in their database and search it using key words for any future openings.

Put your name at the top of each page if your resume exceeds one page. Use industry or job-specific keywords so your resume is easily searchable within the database. Some keywords, for instance, could be 'market research', 'sales consultant', 'project manager', 'result oriented', etc. Avoid any graphics or images in this kind of a resume, as it may make scanning difficult.

Tip: This format works best when applying for jobs directly on the company's portal. Your resume gets stored in the company's database, so ease of search must be given the highest priority.

Personal Resume Web site
A very convenient way of sharing (and showing off) your skills, accomplishments and abilities is by creating a personal resume Web site. This doesn't need to be a very complicated site, but it should display your work favourably. It can include articles you have written, artwork and photography you have created, or software you have developed. You can even provide links to reports, papers, studies, brochures, projects, presentations, testimonials, letters of recommendations, any kudos you have received -- from customers, clients, colleagues, past employers, professors, etc. The biggest advantage is having your resume available 24/7 to all potential employers.

A number of sites host Web pages. To find some, try Free Web Space.

Tip: This format is best suited for creative professionals like Web site designers, animation and design professionals, etc.

CD Portfolio
A digital copy of your portfolio can easily be burnt on to a CD that can be used in the CD-ROM drive of a potential employer. A CD can easily fit into your briefcase or bag and you will have a resume that will be on the move with you. Moreover, you will not have to struggle with carrying around a tremendous, oversized binder, or a huge case filled with your samples.

Tip: This format works best if you are an artist, photographer, fashion designer, model, etc and you need to demonstrate a portfolio or body of work to a prospective employer or client.

Word or PDF attachment
If you want to e-mail a fancier version of your resume to an employer by attaching a Word document or Acrobat PDF file, go right ahead. Just make sure the file is of a reasonable size (100K or less) and you still include the plain-text version in the body of your e-mail, just in case your recipient can't open or print the attachment. In case of a PDF file, make sure the font size is a minimum of 14 or readability will take a backseat.

Tip: The benefit of this resume is it is highly compatible and consistent in appearance across platforms, though difficult to place directly into databases. Check out Web-based resumes of Alex Bischoff, a freelance designer.

An online friendly resume will project you as a candidate who takes initiative, is tech savvy and has relevant skills. It will also open multiple doors for you in an extremely competitive job market.

10 Tips for Interview

My Friend just got back from his 4th job interview in a week, and he've learned a TON throughout the whole (and at times, crazy) process.

Since we're all about sharing here, I thought I'd pass on the 10 juiciest lessons that I took away from our experiences.

Hopefully they'll be of some benefit to you as either an interviewer or interviewee somewhere down the road.

So here goes...

1. Attitude is everything. If you're smiling, excited and optimistic, you've already won half the battle. If you're cold, distant and uninterested, you've already lost 99% of the battle.

2. Be yourself. If you act like someone else and they like you, they don't actually like YOU. They like the person you're pretending to be. If you end up getting a job there, you won't be able to keep up the facade for very long anyway. Honesty and authenticity are very appealing characteristics. If both parties stay true to themselves, they'll know if they're right for each other. And in the end, that's usually what matters most.

3. Relax. Interviews are not really interviews at all. They're conversations. Treat them like conversations, and the tension will slowly dissolve. Remember: when you walk into that office, you don't have the job to begin with. In theory, you have nothing to lose. You either come out way ahead or back where you started. If you approach the situation with a "win-draw" mentality, most of the pressure will fall by the wayside.

4. Appearance counts. Before you meet people, virtually the only judgment you can make is based on aesthetics. What you're wearing matters. What they're wearing matters. How you sit, stand, shake hands, hold your pen and walk up the stairs counts. Not enormously, but enough. First impressions are huge. Also, how does the building look? Is the lobby clean and organized? Are the cubicles bunched together? Is the ceiling high or low? Does it look like a fun place to work? Does it invite you to come back?

5. Fit is crucial. All the smarts, skills and experience in the world mean nothing without the right fit. If your values aren't aligned with those of the company, you're doomed. If you like to have fun and they're always serious, don't even bother. Seriously. The more you fit in, the more you'll want to come back every day and bust your butt. If you're always at odds with your coworkers, you're going to hate your job. Simple as that.

6. Liking means more than talent. The days of standing in line and putting decals on widgets is over. People don't hire you because you're capable. They hire you because they want to work with you. If you don't get along, and get along well, the interview will probably be fruitless. Unless, of course, you applied for the "Assistant Placer of Decals on Widgets" position...

7. Be persistent. It's incredibly easy to get lazy, give up and feel sorry for yourself. People will turn you down, never call you back, and forget your name over and over again. None of that matters. What matters is perseverance. If you can't handle losing a few battles along the way, you're in for a tough road ahead. Getting a job is like winning a war. It takes patience, planning, time, effort, dedication and a little bit of luck. The chips will fall your way sooner or later. If you stay persistent, you'll at least give yourself a chance to catch them.

8. Bring an insane amount of (intelligent) questions. Nothing feels worse that not being prepared. If you don't bring loads of questions, you're not prepared. At some point, the interviewer will ask you what you want to know. For the record, you want to know everything. Be curious. Be interested. Be engrossed. Ask your question, and then get ready to listen. Don't think of what you're going to say next. Just soak up every word like a giant sponge. The more questions you ask, the more you'll get out of the experience. And as a bonus, they'll know you care deeply about their business. When you care about what they care about, you both start to align, and that's when the magic happens.

9. Focus on their needs, not yours. It's tempting to sell ourselves, to talk about how great we are, and to show off our past experiences. But guess what. No one cares. What they really care about is how your "amazingness" will translate into success for their company. Don't focus on your talents, focus on what your talents will do for them.

10. Blogging will give you a HUGE leg up. Blogging forces you to analyze, collaborate and create solutions. It also gives you plenty of ideas for improving customer experiences, businesses and relationships. These skills (among countless others) will give you confidence, poise, energy and know-how when it comes time to explain yourself. Your insights will be sharper, your thinking will be deeper, and your ability to express your opinions clearly and concisely will be much stronger. Blogging will prepare you better than any "How-To" book in the world. Trust me.

These 10 things are just the tip of the iceberg. There is so much more we can learn from each other about this process as a whole, so please feel free to share.

What are your best interviewing tips? What do you wish you would've known? For those of you who've been on both sides of the table, what have you learned from each situation?